TherapyNotes: Top EHR Software
Our score: 9.0User satisfaction: N/AElectronic health record (EHR) software provides a digital version of a patient’s paper chart. It is able to digitally gather, record, and store all information related to a patient such as medical record and history, profile and demographics, diagnoses, treatment plans, and laboratory and test results. EHR software also carries features to help manage tasks including e-prescribing, patient appointment, patient portal, medical billing, lab management, and analytics and reporting, among others. It is often offered as a practice management and EHR solution in one platform.
Also known as electronic medical records (EMR), EHR software promotes quality delivery of patient care that is more efficient and accurate, eliminating conventional paper system and boosting productivity. It also ensures that hospitals and healthcare organizations remain viable and compliant with strict regulatory requirements and healthcare standards.
Unlike most therapy notes software, we do not charge per staff/therapist, no matter if you have 1 therapist or 200, so you can use your account with as many staff and never have to worry about extra charges. Hear what others have to say. Amanda Rickard. Amanda Rickard, PsyD, LLC. Note Designer was created to streamline the process of conceptualizing and documenting our clinical work. With over 350 pre-set phrases and statements, plus the option to create your own, your therapy notes are are completed with ease and efficiency. Note Designer arranges your selections and additional comments into an organized narrative describing the clinical session. Pricing starts at $19.00/month. SOAP Vault offers training via documentation, webinars, and live online. SOAP Vault is massage therapy software, and includes features such as appointment management, billing & invoicing, client management, email marketing, employee management, Multi-Location, practice management, and SOAP notes.
The software works like you do when you assess clients, select problems to focus treatment on, and create a plan to implement. Create Prewritten Progress Notes. Point and click to Create Prewritten Progress Notes from our module content that is tightly integrated with. Outpatient Rehabilitation Therapy Services: MLN Booklet Complying with Documentation Requirements Page 6 of 10 ICN MLN905365 April 2019 Type of rehabilitation therapy services (PT, OT, or SLP) – where appropriate; the type may be a description of a specific treatment or intervention Therapy amount – number of treatment sessions in a day. Mental health EMR/EHR & therapy notes software for practices of all sizes. Lots of features & reports. Add to Compare. By SimplePractice. 4.6/5 (2409). Cons: I am a Mac user and this program is only Windows compatible.
It is therefore crucial that you get a reliable system that meets your needs as a healthcare provider. You’ll get to know in detail one such EHR solution in this article as we explain the pros and cons of TherapyNotes.
Global Electronic Health Record Market By Component (2013-2023)
www.psmarketresearch.com
The global electronic health records market is expected to reach $33.3 billion by the year 2023 at a CAGR of 5.0%, Allied Market Research reported. Fueling the rapid growth of the global EHR market are the benefits of using an EHR system such as its accuracy, efficiency, and reduced medical errors. However, a recent market report indicated that vendors should focus on additional features and interoperability to stay competitive. Also cited in the report is the system’s ability to store health information that is much easier to access, search, share, and analyze. There are presently over 1,100 providers of EHR software.
TherapyNotes: EHR and Practice Management Solution for Behavioral Health
TherapyNotes is a cloud-hosted mental/behavioral health software that integrates EHR and practices management functionalities in one platform. The TherapyNotes Company, based in Pennsylvania, USA, was launched in 2010 with the combined experience and expertise of a husband and wife team – a web technologies expert and a licensed clinical psychologist – to help those seeking a secure and streamlined way to manage behavioral health practice. Today, TherapyNotes has grown to be a leading software solution used by over 30,000 mental health clinicians.
TherapyNotes
Try out TherapyNotes with their free trial
TherapyNotes is applicable to all types and sizes of mental/behavioral health practices. The software comes with powerful features including patient notes, scheduling and to-do list, electronic billing, payment processing, patient portal, and multi-user functions, among others. The software is a certified HIPAA and PCI-compliant system that keeps your online data, records, and transactions secure. Likewise, it adheres to all regulatory and insurance requirements as well as best practices in the mental health industry. You’ll learn more about the software in this pros and cons of TherapyNotes article.
Below is a checklist of TherapyNotes features:
- Electronic Medical Records
- Specialty Note Types
- Note Taking
- History Review
- Built-in Spellchecker
- Mental Health Dictionary
- Downloadable Notes as PDF
- Scheduling
- To-Do List
- Calendar Sync
- Smartphone Sync
- Appointment Reminders
- Electronic Insurance Claims (EID)
- Statements & Billing Reports
- HIPAA & PCI-Compliant
- Patient Portal
- Credit Card and Payment Processing
- Compliance and Security
- Multi-User Support
- Multi-Location Support
- Multi-Platform/OS Support
- Automatic Updates
- Backups & Disaster Recovery
We have detailed the pros and cons of TherapyNotes below to provide you comprehensive information on the product’s functionalities, benefits, and downsides. This way you’ll fully understand what the software is all about and determine if it’s a good match for your practice.
One of the many great things about TherapyNotes is that it offers a free training platform for students wanting to get real-world experience. They can learn how to properly document patient sessions by creating a simulated practice through the software. You can easily sign up for a TherapyNotes free trial here.
TherapyNotes Pros and Cons
TherapyNotes is intended to facilitate the workflow of mental health professionals through a secure and streamlined platform accessible anytime and anywhere, with integrated tools for scheduling, notes, billing, electronic claims, and many more. Here are its advantages and downsides:
Powerful Patient Notes
The cornerstone of TherapyNotes is its robust patient notes feature. The form-based notes system is uniquely designed for therapy, counseling, psychology, social work, and psychiatry, addressing the specific note requirements of these professions. Several specialty note templates are provided that cater to the aforementioned practices. It lets you come up with customized treatment plans, psychological evaluations, and progress and termination notes, among many others, allowing you to easily complete and organize your notes. Speeding up the note-taking process are searchable ICD 10 diagnosis codes, built-in pull-down menus, and checkboxes with commonly entered information that allows the system to autofill applicable note fields according to your intake notes and treatment plans. Further, the system works with Mac OS X and iPad dictation software and the Dragon NaturallySpeaking dictation app for even faster note-taking.
Paperless EMR
You can upload your patient files such as intake forms, HIPAA agreements, insurance cards and more into the online platform (unlimited storage is offered) since the software supports all computer files including Word and Excel documents and scanned paper documents. You get a quick history review function to quickly recall information from previous notes or pull past information forward into the current note, all with one click. If you need to print or fax a file or your patient requests it, you can download individual or multiple selected notes into a PDF file complete with your practice logo that is included on every note. In addition, you get a built-in spellchecker with a comprehensive mental health dictionary to aid you with mental health terms or, if you prefer, you can add your own terms. Your EMRs are stored in fully encrypted SAS 70 Type II certified data centers, with data regularly backed up.
Robust Scheduling
TherapyNotes understands the distinct workflow of therapists, psychologists, and psychiatrists; hence it offers a calendar view to help you organize appointments for specific patients, or selected practice locations. You can switch between daily, weekly, and monthly views, or see your agenda for upcoming appointments. You can also easily create one-time or recurring appointments, and set staff work schedules or staff meetings. You’ll be able to track clinician schedules, patient appointments, corresponding notes, and billing schedules. You can even allow clients to request appointments online through the custom patient portal. Plus, you can opt to receive automatic appointment reminders through text or phone, although this will entail an additional minimal fee per reminder. On the other hand, email reminders are free.
Smart To-do Lists
To-do tasks are created automatically when you need to write notes for scheduled appointments, update treatment plans, sign unsigned notes, submit electronic claims, follow up with patients, contact, and much more. Moreover, you can view your tasks and schedule on the go with the built-in calendar software for your iPad, iPhone, or Android smartphone. You can include changes to your personal calendar into your TherapyNotes schedule by syncing with Google Calendar, Outlook, iCal, or any other compatible calendar app. The system streamlines your day-to-day workload so you never lose track of the tasks you need to do and not miss a session with your patients. You’ll be able to stay on top of your schedules and efficiently manage your activities in order to professionally run your practice and deliver the best patient care and treatment.
Easy Electronic Billing
Save your precious time and ensure timely payment with the electronic billing features. You can submit insurance claims electronically with one click. The system can also do ERA payment posting, credit card processing, and streamlined reporting, making the billing process and payment process as quick and easy as possible. The software can automatically pull information from your notes and settings to generate your claim, simplifying the process. Also integrated are clearinghouse features, allowing you to check the status of submitted claims and easily review claim rejections. TherapyNotes can directly receive ERAs from insurance companies and post insurance payments to your account. However, take note that billing services is an addition to the system and you’ll be charged a small billing fee per submission. In fact, if we are to issue a mild warning about this software and other EHR systems, you should check first if the features you’re getting are part of the core set or sold separately to avoid unintended costs.
Built-in Payment Processing
Integrated payment processing capability facilitates online credit, debit, and HSA card payment with the funds automatically deposited into your bank account. All your data and transactions are secured since TherapyNotes is certified HIPAA- and PCI-compliant with all information related to your practice kept encrypted and backed up. The system can generate patient statements, superbills, billing reports, CMS-1500 forms, and many more in just a couple of clicks. Reports such as revenue report, patient and insurance aging reports, write-off report, and the like can be customized, searched with custom filters, and exported to Excel for enhanced reporting.
Left-handed people have it rough.
Not only have they historically been discriminated against, but they die earlier than right-handers, and they are three times more likely than right-handers to become alcoholics.
Oh, and just about everything in the world is built for right-handers to use.
Being a behavioral health professional looking for free software can feel a lot like being left-handed. Most of the free solutions out there are built for general medical practices, hospitals, or other specialties. Finding a free solution aimed squarely at mental health offices is an exercise in frustration, like trying to use a pair of left-handed scissors.
If you don’t know what you’re looking for, check out last week’s post where I listed what to look for in mental health software.
But if you’re up to speed and just need some free and open source options for mental health software options, check out the list below.
TherapyNotes.com
What’s the number-one most popular mental health software option according to our infographic, and has a free version? TherapyNotes.com!
This web-based EHR is crazy well-reviewed on Capterra.
Pros/Cons
This behavioral health practice management software saves you time by managing the entire workflow of a mental health professional from scheduling the patient to submitting their claim. TherapyNotes.com automates scheduling, notes, electronic billing, and EMR.
The big drawback is the software is only free for schedulers, supervisors, and billing accounts.
Practice Suite’s Mental Health Billing Software
This free, web-based medical billing software solution has functionality that is especially tailored to the needs of mental health practices. Practice Suite is free for one user login and uses a freemium model, meaning the free version has no ads or percent billing charges. Customers include “over 11,000 healthcare professionals and their staff, ranging from solo practitioners to Medical Centers like NYUMC.”
Pros/Cons
Practice Suite seems to understand the unique needs of the behavioral health practice, and the software is optimized for things like SOAP notes, adding mental health modifiers to bills, and the ability to choose different service levels and therapy codes depending on type of insurance. It supports more than 150 medical billing specialties. It works on Apple and Windows OS.
That said, the free version, with only one user, is fairly limited in that it can’t handle Medicare, Medicaid etc. without a $95 clearinghouse enrollment, and also doesn’t allow for unlimited claims or group billing.
Therapy Notes Software For Mac Pro
PracticeFusion
According to PracticeFusion, it’s the #1 EHR for psychiatrists (whether that’s based on reviews or downloads is unclear). It’s a web-based solution, and is used by everyone from solo practitioners to large medical groups.
While PracticeFusion is a free EMR aimed at the general population of medical professionals rather than being designed from the ground up to cater to behavioral health practices, it has a strong mental health module that makes it ideal for inclusion on this list.
Pros/Cons
PracticeFusion has tons of behavioral health functionality. Strong psychiatric templates for things like interviews and mental status exams, anxiety and depression, and substance abuse round out the features aimed specifically at behavioral health. Additionally PracticeFusion is Meaningful Use certified, and has free e-prescribing and scheduling built in.
In our first version of this list we noted a limited ability to customize the software beyond templates. It appears PracticeFusion has innovated here, offering a specialty-specific template library, adaptive smart charting, and fully customizable encounter notes.
Honorable mentions:
Web Infrastructure for Treatment Services EHR
Therapy Notes Software For Mac Download
Supposedly based on a software developed by SAMHSA, this is an open-source, web based system for behavioral health providers. Unfortunately, finding the actual free, open-source code of the original software is nigh-on impossible, and only paid versions like that offered by FEi Systems are readily accessible online. Current implementations include Oregon’s OWITS system (free for Oregon-based behavioral health agencies until July 1, 2015), and Idaho WITS (though some 25 other states have their own versions as well).
Therapy Notes Programs
Related to WITS is Texas’s Behavioral Health Integrated Provider System (BHIPS); another “open source” software developed with taxpayer dollars that is just about impossible for the public to actually find online.
This free EMR from EvEMR only gets an honorable mention because, despite being launched in June 2013, there’s little evidence that this product still exists. The company which launched it has since deleted its Twitter account, and calls to the company’s phone line went unanswered, and voicemails were not returned.
Once you’ve decided what you need, check out our mental health software directory to compare options. You may also benefit from checkout out our Top 20 Most Popular Mental Health Software infographic. And to see reviews, check out our Mental Health Software Comparison Grid.
Have you found other free software specifically built for mental health providers? Mention it in the comments below!
Looking for Mental Health software? Check out Capterra's list of the best Mental Health software solutions.